Frequently asked questions

Frequently Asked Questions & Event Guidelines
Welcome to Point Washington Preserve. We have compiled the essential details regarding our venue, pricing, and policies to help you plan a seamless and unforgettable event surrounded by nature.

 
THE VENUE: PAVILION & GROUNDS
Our centerpiece is the expansive pavilion, designed to offer the best of indoor comfort and outdoor beauty.

Dimensions & Capacity

The pavilion measures 50ft wide by 100ft long.

Seated Capacity: Up to 350 guests.
Standing/Cocktail Capacity: Up to 500 guests.
Built-in Seating: Perimeter benches inside the pavilion comfortably seat at least 100 people.Features & Amenities

Climate Control Options: Equipped with ceiling fans for airflow. The pavilion is enclosed with screening, and optional windows can be added for a fully enclosed feel.
Lighting: Multiple lighting options are available to set the mood.
Restrooms: Separate, well-appointed restrooms for men and women (includes 6 toilets and two urinals).
Outdoor Features: An outdoor fire pit is available for use, and grounds offer a wonderful location for an outdoor ceremony.
Parking: On-site parking accommodates up to 200 cars.
 
INVESTMENT & BOOKING
Base Pricing & Inclusions
The rental fee includes exclusive use of Point Washington Preserve's grounds, the pavilion, attached bathrooms, and the cottage.

Rental Timeframe: 10:00 AM to Midnight (includes setup and tear down).

Rate Type
Monday – Thursday
Friday – Sunday
General Pricing
$5,000
$7,500
Non-Profit Pricing
$4,000
$5,000
Special pricing is available for fundraisers with a minimum total budget of $10,000. Please contact the facility manager for details.

Payment Terms & Schedule
Securing Your Date: A 50% deposit of the general rental fee is required upon signing the agreement to secure your booking.
Final Payment: The remaining balance must be paid in full 30 days prior to the event.
Cancellation Policy: All cancellations must be made at least 30 days prior to the agreed date. Cancellations will result in a loss of $500 from the original deposit.
 
ENHANCEMENTS & ADDITIONAL FEES
Tailor your event with these necessary and optional additions.

Required Fees

Cleaning Fee: $250 (Required for all events).
Security Fee: $140 minimum (Required for events with 100+ people where alcohol is served).
Optional Rentals & Services

Commercial Grade Kitchen: $1,000 rental fee.
Portable Propane Heaters: $120 rental fee.
Farm Benches: $10 each (8ft long x 17in high x 11in wide; seats 4-6 guests).
Late Checkout: Available for an additional fee based on schedule; contact grounds manager.
Overnight Stays: Guests may stay in cabins or camp on the property for additional fees, schedule permitting.
 
EVENT LOGISTICS & VENDORS
Event Coordinator

To ensure a seamless, professionally organized experience, we require the use of an Event Coordinator.

We partner with local professionals familiar with our venue.
If you wish to use a Coordinator not currently on our list, they are invited to reach out and inquire about joining us. This ensures they are versed in the layout and rules of PWP.
Catering & Food Service

All catering must be provided by a licensed and insured food caterer.
On-Site Cooking: No attendant cooking (grilling, deep-frying, etc.) is permitted on premises unless approved by PWP staff in a designated area.
Amenities: Included plug-ins for Food Trucks are located on-site. The food prep kitchen is available for an additional rental fee.
Preferred Vendors

Event Planners are welcome to use their own preferred licensed and insured partners/vendors. This allows for creativity and cost control while ensuring reputable service.

 
POLICIES & GUIDELINES
Alcohol Service

If serving alcohol, the following protocols must be met:

Selling Alcohol: If the serving entity is selling alcohol, they must provide proof of their liquor license.
Serving/Open Bar: If the renter is providing alcohol (not selling), the renter must purchase liability insurance covering the event and list Point Washington Preserve as "Additional Insured" for the day. (Event insurance typically costs around $150).
Decor Regulations

Attachment: Do not use nails, screws, or thumbtacks on the pavilion. Please use tape or string. No tape is to be used on the pavilion floor.
Candles: Real candles are permitted but MUST be kept UNDER the pavilion at all times. No candles are allowed inside the cottage or outside the pavilion bounds.
Power: Please discuss power needs for additional plugged-in items (especially sound systems) with the property manager.
Fireworks: Fireworks are NOT allowed.
Noise & Sound

A major benefit of PWP is our location. Surrounded by over 350 acres of state forest with no nearby residences, events are unaffected by noise ordinances. We simply require all events conclude by midnight.

Smoking Policy

We are a non-smoking facility. Cigarette disposal units are located at each entrance of the pavilion. Cigarette butts must be disposed of properly. A cleaning fee will be charged if litter is found.

Waste Management

The renter is responsible for collecting all event trash and placing it in the on-site dumpster. Failure to do so will result in an additional cleaning fee. All personal and event items must be removed immediately upon the end-time of the event.

Pets

If guests wish to bring pets for wedding photos, they must sign an additional waiver and are responsible for cleaning up after them.