Tours available upon request!
725 J D Miller Road, Santa Rosa Beach, Florida 32459, United States
Tours available upon request!
PAVILION DIMENSION AND FEATURES
The pavilion is 50ft wide and 100ft long and is able to sit 350 or 500 standing room. There is built-in seating on the inside perimeter of the pavilion that can sit at least 100 people. There are ceiling fans, a couple of lighting options, and the pavilion is enclosed with screening and optional windows to make it enclosed. There is an outdoor fire pit available for use. The pavilion has separate restrooms for both men and women, 6 toilets and two urinals. Parking is available for up to 200 cars. There is also a wonderful location for an outdoor ceremony.
BASE PRICING
The rental includes use of Point Washington Preserve's grounds and facilities including the attached bathrooms and cottage. The pavilion rental will be available from 10am to Midnight, including setup and tear down. Removal of all personal and event items must be completed immediately upon end-time of event.
General Pricing and Fees
Monday-Thursday $4000
Friday-Sunday $5000
Non-Profit Pricing
Monday-Thursday $3000
Friday-Sunday $3750
Special Pricing for Fundraisers
Please contact facility manager for pricing for events with a minimum total budget of $10,000.
ADDITIONAL FEES or COSTS
Cleaning Fee for any event is $250
Security Fee for events of 100 or more people if alcohol is served minimum $140
Portable propane heaters are available to rent at an additional cost of $120.
Benches rent at $10 a piece and are 8ft long, 17in high, and 11in wide and will seat 4-6 people each.
Insurance for serving and/or selling alcoholic beverages is minimum $150, renter is responsible for acquiring independently of PWP.
Late Checkout maybe available for an additional fee, please contact grounds manager.
If you would like to have a dance at your event, we require you to rent a portable dance floor. Please check vendor pricing.
TRASH
The renter is responsible to collect and place trash from the event in the dumpster on site or an additional cleaning fee will be charged.
PAYMENT TERMS
A deposit for 50% of your general rental fee must be paid when you sign the agreement, which will secure the booking of the date of your event. The remainder of the payment must be paid in full 30 days prior to the scheduled event.
All cancellations must be made 30 days prior to the agreed date and will result in a loss of $500 from the original deposit.
ALCOHOL
If you wish to serve alcohol at your event, then you must:
(1) if serving/food entity is SELLING alcohol they must provide proof of license
(2) if renter is SERVING alcohol, renter must purchase and provide proof of liability insurance covering the event and add Point Washington Preserve as "Additional Insured" for the day of the event (regardless if selling or open bar). Event insurance typically costs around $150, depending on expected attendance. You can find an insurance contact under our Vendor List.
SMOKING
We are a non-smoking facility however there are cigarette disposal units at each entrance of the pavilion. Cigarette butts MUST be disposed of properly. Cleaning fee will be charged if cigarette butts (or litter of any kind) are not picked up and placed in proper receptacles provided. It is the renter's responsibility to ensure their guests are aware of this policy and considerate of other guests.
FOOD
All events at Point Washington Preserve must be catered by an approved vendor. We do not have a prep kitchen and there is to be no cooking (grilling, deep-frying, etc) on the premises unless approved and provided a designated cooking area by Point Washington Preserve staff. Any violation of this policy could result in damages in which the renter will be responsible for. You can find a list of Caterer's on our Vendors List. Approved Food trucks are welcome on site.
NOISE ORDINANCE AND SOUND
PWP is surrounded by over 350 acres of state forest with no nearby residences so events are unaffected by noise ordinance. All events are to conclude at midnight.
DECOR
When setting up any decorations, do not use nails, screws or thumbtacks to attach them to the pavilion, please use tape or string. No tape is to be used on the pavilion floor! Per the signed agreement, Point Washington Preserve reserves the right to charge Renter, and Renter agrees to pay, the cost of repairing and/or replacing verified damage and/or missing items pursuant to this provision. If Renter notices any damage prior to or during event, please contact your PWP representative.
Candles: You may use real candles for your event. However, all candles MUST be kept UNDER the pavilion at all times. No candles permitted inside the cottage or outside of the pavilion.
Additional items that need to be plugged in are allowed but please check with the property manager to discuss how many and how much power will be used especially in regards to sound systems.
Fireworks are NOT allowed.
VENDORS
We have a list of recommended vendors that can provide you with anything necessary to host a successful event. If you would like to hire a vendor not on our list, please check with property manager for approval.
PETS
If guests wish to bring their pets for wedding photos, they must sign an additional waver and clean up after the pets.
OVERNIGHT EVENTS
Can we stay in the guest cabins or camp on the property?
Yes for additional fees and if schedule allows. Please contact the property manager for details and pricing.