FREQUENTLY ASKED QUESTIONS

PAVILION DIMENSION AND FEATURES

The pavilion is 50ft wide and 100ft long and is able to sit 350 or 500 standing room. There is built-in seating on the inside perimeter of the pavilion that can sit at least 100 people. There are ceiling fans, a couple of lighting options, and the pavilion is enclosed with screening and optional windows to make it enclosed. There is an outdoor fire pit available for use. The pavilion has separate restrooms for both men and women, 6 toilets and two urinals. Parking is available for up to 200 cars. There is also a wonderful location for an outdoor ceremony. 

BASE PRICING

The rental includes use of Point Washington Preserve's grounds and facilities including the attached bathrooms and cottage. The pavilion rental will be available from 10am to Midnight, including setup and tear down. Removal of all personal and event items must be completed immediately upon end-time of event.

General Pricing and Fees 

Monday-Thursday $5000

Friday-Sunday $7500

Non-Profit Pricing

Monday-Thursday $4000

Friday-Sunday $5000

Special Pricing for Fundraisers

Please contact facility manager for pricing for events with a minimum total budget of $10,000.

ADDITIONAL FEES or COSTS

Cleaning Fee for any event is $250

Commercial Grade Kitchen rental is $1000

Security Fee for events of 100 or more people if alcohol is served minimum $140

Portable propane heaters are available to rent at an additional cost of $120.

Benches rent at $10 a piece and are 8ft long, 17in high, and 11in wide and will seat 4-6 people each.

Insurance for serving and/or selling alcoholic beverages is minimum $150, renter is responsible for acquiring independently of PWP.

Late Checkout may be available for an additional fee, please contact grounds manager.

EVENT COORDINATOR

We require the use of an Event Coordinator. This ensures that we are consistently partnering with local professionals with whom we've built a relationship with and creates a more seamless, professionally organized event for everyone. 

If you wish to use a Coordinator not currently on our list, they are invited to reach out and inquire how to join us. The list is not meant to be exclusive, rather a way for us to ensure the coordinator is well versed on the layout, rules, and expectations of running an event at Point Washington Preserve!

VENDORS

Event Planners are allowed to use their own preferred licensed and insured partners/vendors. This is meant to allow for greater control of creativity and costs for each event while ensuring reputable vendors are selected.

TRASH

The renter is responsible to collect and place trash from the event in the dumpster on site or an additional cleaning fee will be charged.

PAYMENT TERMS

A deposit for 50% of your general rental fee must be paid when you sign the agreement, which will secure the booking of the date of your event. The remainder of the payment must be paid in full 30 days prior to the scheduled event. 

All cancellations must be made 30 days prior to the agreed date and will result in a loss of $500 from the original deposit.

ALCOHOL

If you wish to serve alcohol at your event, then you must:

(1) if serving/food entity is SELLING alcohol they must provide proof of license

(2) if renter is SERVING alcohol, renter must purchase and provide proof of liability insurance covering the event and add Point Washington Preserve as "Additional Insured" for the day of the event (regardless if selling or open bar). Event insurance typically costs around $150, depending on expected attendance. 

SMOKING

We are a non-smoking facility however there are cigarette disposal units at each entrance of the pavilion. Cigarette butts MUST be disposed of properly. Cleaning fee will be charged if cigarette butts (or litter of any kind) are not picked up and placed in proper receptacles provided. It is the renter's responsibility to ensure their guests are aware of this policy and considerate of other guests.

FOOD

All catering must be done by a licensed and insured food caterer. There is to be no attendant cooking (grilling, deep-frying, etc) on the premises unless approved and provided a designated cooking area by Point Washington Preserve staff. Any violation of this policy could result in damages in which the renter will be responsible for.  

There's included plug-ins for Food Trucks located on-site. In addition, the food prep kitchen can be rented for an additional fee.                                                        

NOISE ORDINANCE AND SOUND

PWP is surrounded by over 350 acres of state forest with no nearby residences so events are unaffected by noise ordinance. All events are to conclude at midnight.

DECOR

When setting up any decorations, do not use nails, screws or thumbtacks to attach them to the pavilion, please use tape or string. No tape is to be used on the pavilion floor! Per the signed agreement, Point Washington Preserve reserves the right to charge Renter, and Renter agrees to pay, the cost of repairing and/or replacing verified damage and/or missing items pursuant to this provision. If Renter notices any damage prior to or during event, please contact your PWP representative.

Candles: You may use real candles for your event. However, all candles MUST be kept UNDER the pavilion at all times. No candles permitted inside the cottage or outside of the pavilion.

Additional items that need to be plugged in are allowed but please check with the property manager to discuss how many and how much power will be used especially in regards to sound systems.

Fireworks are NOT allowed.

PETS

If guests wish to bring their pets for wedding photos, they must sign an additional waver and clean up after the pets.

OVERNIGHT EVENTS

Can we stay in the guest cabins or camp on the property?

Yes for additional fees and if schedule allows. Please contact the property manager for details and pricing.